Collections Notice

The Northern Illawarra Parishes collects personal information, including sensitive information, to enable the Northern Illawarra Parishes to provide religious services to its community including administering the sacraments, and pastoral care to the faithful, including to children of the faithful. Information may need to be collected to allow us to meet our legal obligations, to provide care for children while under our supervision and to discharge our duty of care. If you reside in the Northern Illawarra Parishes or otherwise use our services, the information may also be used to solicit donations and/or request and engage your services as a volunteer from time to time. As a member of the faithful or someone who wishes to become a member or participate in the Northern Illawarra Parishes, you agree that the Northern Illawarra Parishes will be collecting information about your religious affiliation or beliefs.

The Northern Illawarra Parishes may need to disclose your personal information to related parties for administrative and fundraising purposes, medical practitioners and people providing services to schools, including if you ask us to send your personal information overseas you agree that the Northern Illawarra Parishes will have no control over the information disclosed and cannot ensure that the overseas recipient handles that information in accordance with the Privacy Act. If we do not receive the information requested, we may not be able to provide our services, such as administering the sacraments or supervising and providing care to children.

Any consents that are required for the use and disclosure of the personal information collected about children will be sought from their parents or guardians unless the child is 15 years or more, in which case the Northern Illawarra Parishes may seek the child’s consent if it considers this appropriate in all the circumstances.

For more information about how the Northern Illawarra Parishes handles your personal information, how to access and correct it, how to make a complaint and how we handle complaints, see our privacy policy.

This Collections Notice was last updated February 2021.

Privacy Policy

Your privacy is important to us

St Columbkille’s

Catholic Parish

The Northern Illawarra Parishes, comprising the parishes of Corrimal, Bulli, Thirroul and Helensburgh, complies with the Privacy Act 1988 (Cth) [Privacy Act] and the Australian Privacy Principles (APPs) in the Privacy Act. We respect and value the personal information that you are willing to entrust to us, and this policy explains how we collect, hold, use, disclose and otherwise manage that personal information.

We may from time-to-time review and update this policy to comply with our legal obligations, to reflect changes in technology and to our operations and practices, and to ensure it remains relevant to our environment. These changes and updates will be published on our website.

What kind of personal information do we collect and how do we collect it?

Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable, regardless of whether the information or opinion is true or not, or whether it is recorded in a material form or not.

Sensitive information is a subset of personal information, which is given a higher level of protection under the Privacy Act. It includes, amongst other things, health information about you, your criminal record and your religious beliefs or affiliations.

Personal information you provide

We will generally collect your personal information by way of forms filled out either by the individual or their guardian/responsible person, face-to-face meetings, interviews and telephone calls.

How will we use the personal information you provide?

We will use personal information we collect from you to:

Administer the sacraments and pastoral care
Keep you informed about matters relating to spiritual life, through correspondence and newsletters
Look after your spiritual and physical wellbeing
Provide care for your child(ren) while under our supervision
Fundraise, seek and administer donations
Tell you about events and developments in the Church and our community
Assess your volunteer application
Manage our volunteers
Satisfy the parish’s legal obligations and allow the parish to discharge its duty of care

We will also use personal information we collect from you for:

Training
Client and business relationship management
Marketing
Other

To whom might we disclose personal information?

In particular circumstances, we may, disclose personal information held about an individual to:

A parish or Church agency;
Government departments;
Medical practitioners;
People providing services to the parish, including volunteers and any third-party service providers;
Recipients of diocesan publications;
Parents and/or guardians;
If required or authorised by an Australian law or court/tribunal order
Anyone to whom you authorise the parish to disclose

Overseas disclosures

We will only disclose personal information about you or your child outside Australia where you have requested that we do so. Where you make such a request, you agree and acknowledge that we will have no control over the information that we disclose, and that we will not be able to ensure that the overseas recipient handles that information in accordance with the Privacy Act, the Australian Privacy Principles, and any other applicable Australian laws.

Direct marketing

You may opt out of receiving communications from us about our services and activities including fundraising, at any time by contacting us on the details below.

Management and security of personal information

Our workers are required to respect the confidentiality of the information and privacy of individuals. We have in place steps to protect the personal information we hold from misuse, interference, loss, unauthorised access, modification, or disclosure by use of various methods including locked storage of paper records and password restricted access rights to computerised records.

Where we no longer require personal information for a purpose for which we can use or disclose it under the Privacy Act, we will take reasonable steps to destroy or de-identify that information, unless it would be unlawful for us to do so.

Correction and updating personal information

We endeavour to ensure that the personal information we hold is accurate, complete, and up to date, and where using or disclosing it, relevant for the purpose of the use or disclosure.

A person may seek to update the personal information we hold about them by contacting us at any time on the details below. If we are unable to correct your information, we will give you notice of this in writing and explain why and how you can take the matter further. You can also request that we associate a statement with the information that you believe is inaccurate, out-of- date, incomplete, irrelevant, or misleading.

Access to personal information we hold about you

You may access any personal information that we hold about you. Parents or guardians can generally make such a request on behalf of their children. To make a request for access, please put your request in writing and send it to us on the details below.

We may require you to verify your identity and specify what information you require before we can provide access. In some circumstances as provided for by APP 12, we may be unable to provide access, in which case we will notify you of this in writing and explain why and how you can take the matter further.

We will not charge you for making a request; however, we may charge you our reasonable costs of providing access to any information requested.

Consent and right of access to the personal information of children

We assess whether a child has the capacity to make their own privacy decisions on a case-by-case basis, having regard to matters such as their age and circumstances.

Generally, individuals over 15 years will have the capacity to make their own privacy decisions.

For children under 15 years or who otherwise do not have capacity to make these decisions for themselves, we will refer any requests for consent and notices in relation to personal information to the parent and/or guardian. We will treat consent given by a parent and/or guardian as consent given on behalf of the child and notices to parent and/or guardians will act as notice given to the child.

Enquiries and complaints

If you would like further information about the way we manage personal information, please contact us on the details below.

Contact details

Northern Illawarra Parishes
St Joseph’s Parish
48 Park Street
Bulli NSW 2516
Australia

Postal: PO Box 304, Woonona NSW 2517

Tel: (+61) 2 4284 3000

If you believe that we have acted contrary to this Policy or the Privacy Act, please put your complaint in writing and send it to us using the details above. We will investigate your complaint and try to resolve it. However, if you are not satisfied with the response, you can contact the Office of the Australian Information Commissioner (OAIC) on 1300 363 992 to make a query about your privacy rights or visit www.oaic.gov.au for more information about how to lodge a complaint. The OAIC has the power to investigate the matter and make a determination.

This Privacy Policy was last updated February 2021.